Public Finance Management/Administration & Finance Officer – Open to Nepalese nationals only. Level SB 4 Peg 1
Location : Kathmandu, NEPAL
Additional Category : Climate & Disaster Resilience
Type of Contract : Other
Post Level : Other
Languages Required : English
Duration of Initial Contract : One year
The current phase of Nepal Climate Change Support Programme will come to an end on 30 Sept 2018. DFID and GoN have jointly agreed to continue implementation of NCCSP as a transition project using climate resilient development (CRDP) approaches in 14 Palikas (one in each of 14 NCCSP districts) during FY 2018/2019 directly through UNDP. The focus of transition programme under next one year will be in implementing priority climate resilient development sub-projects identified by each of 14 Palikas in their Plan, capacity development, helping them to embed climate resilience into their development plans for the next fiscal year as well as document learnings of the project implementation under federal set up for future upscaling. UNDP will manage both TA and capital fund for the period 2018/19.
Duties and Responsibilities
1. Review the overall Public Finance management system including fund flow in the federal context, assess financial management capacity of Palikas, and ensure/implement measures to address the gaps at the Palika.
2. Ensuring the planning, management, reporting and proper use of the project fund as per the NIM guidelines, and partners requirement
3. Take lead and be responsible in matters related to project fund management, financial record keeping, progress reporting, and ensuring compliance of financial procedures with standard practices and norms to minimize fiduciary risks
4. Prepare financial reports in time with full compliance with UNDP requirements under NIM. Prepare additional financial reports as per the need of the partner (DFID).
5. Ensure internal control system applied in project finance management; conduct financial monitoring, spot checks etc. of the field offices as necessary to ensure compliance and avoid any kind of associated risks.
6. Facilitate and support conducting programme audits, review, evaluations, third party monitoring and independent audits by the project partners or the government, ensuring the implementation of the recommendations
7. Be responsible for managing contracts with the service providers
8. Ensure budget allocation for GESI component in all programme acitivities
9. Take responsibility of all project related admin and finance functions necessary to efficiently run the Programme at central Office, field and Palika level.
10. Prepare financial narratives, brief reports and notes as required to meet UNDP, GoN and partners requirements.
The key Responsibilities of the assignment are:
• Proper fund management, ensure value for money
• Financial reports to UNDP and partners
• Capacity development of the Palikas in area of fund management and reporting
• Demonstrates integrity by modeling the UN’s values and ethical standards
• Serves and promotes the vision, mission, and strategic goals of UNDP
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Good inter-personal skills;
• Clear and upfront communication skills;
• Treats all people fairly without favoritism
• Display cultural and gender sensitivity and adaptability;
• Collaborates effectively in a team environment;
• Organized and good with following-up on pending issues; meets deadlines
• Promote learning and knowledge management/sharing;
• Focused on delivering results by taking calculated-risks and problem solving approach;
• Fair and transparent decision making; regularly shares information with team members;
• Actively works towards continuing personal learning and development
• Demonstrate ability to identify and anticipate bottlenecks, as well as seek guidance.
• Ability to maintain a high level of accuracy, confidentiality concerning financial and employee files; (for admin and finance, project management positions)
• Ability to organize and complete assignments within deadlines.
• Integrity and impartiality, ability to work with external partners e.g. supplier, vendors, service providers;
• Ability to convey difficult issues and positions to senior officials proactively seek guidance and make clear recommendations to line managers.
• Dynamic and results-oriented
• Strong verbal and written skills; ability to draft short memos and conduct presentations.
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities; can multi task
• Willing to work long hours
• Responds positively to critical feedback and differing points of view
• Solicits feedback from staff about the impact of his/her own behavior highest standards of integrity, discretion and loyalty.
• Effectively networks with partners seizing opportunities to build strategic alliances relevant to UNDP’s mandate and strategic agenda
• Assesses project performance to identify success factors and incorporates best practices into project work
• Monitors specific stages of projects/programme implementation
• Researches linkages across programme activities to identify critical points of integration
• Oversees and documents the process of strategy formulation for programmes at Project level
Required Skills and Experience
• Completion of Master’s degree or Bachelor’s degree in Acounting, Finance, Business Administration or any other relevant subject or equivalent (ACCA, CA etc.)
• 3 years for Master’s degree and 7 years for Bachelor’s degree of relevant work experience in Financial Management, Accounting, etc. in a governmental or multilateral organization.
• Prior knowledge and experience of working with donor/partner agencies, projects
• Experience and/or exposure of GoN planning, budget and funding mechanism system would be desired.
• Proven experience in financial management, proper maintenance of financial records and handling of audits and independent reviews.
• Ability to write financial reports, narratives, notes to satisfy UNDP, GoN and partners requirements.
• Proven ability to prepare financial reports/narrative in English and Nepali.
• Experience in usage of computers and office software packages (MS Word, Excel, accounting softwares etc.)
• Ability to visit remote parts of the programme Palikas on a regular basis.
Last date to apply: 3 September 2018
HOW TO APPLY