Organization: Fhi 360
Position Title: Program Support and Administrative Officer
No. of Vacancy: 1
The Program Support and Administrative Officer is responsible for arrangement of program related travel & logistics support, procurement of goods/services, inventory management and smooth office operations. S/he will work closely with relevant units to provide timely administrative support ensuring adherence to FHI 360 Nepal policies and procedures.
• Process local Expense Authorization (EA) of project staff and visitors. Arrange hotel reservation, airline ticketing, vehicle rental as per FHI 360 travel policy.
• Provide necessary support with project related activities and to conduct program related workshops, trainings and conferences.
• Provide all necessary procurement and logistical support for field activities in coordination with the project staff and government counterparts.
• Process Procurement Request forms (PR) and Purchase Orders (PO) for various goods/services ensuring that FHI 360 Nepal procurement policy is strictly adhered to.
• Ensure timely processing of invoices for payment.
• Enlist hotels for accommodation and FHI 360 events in new locations and update existing FHI 360 Nepal hotel list as required.
• Manage project related inventory.
• Closely work with program team and provide support in smooth operation of the program management.
• Assist POM to provide timely administrative support for management of office building operations (e.g. electricity, drinking water, communications, maintenance and repair of office equipment and furniture by service vendors etc.)
• Perform other duties as assigned by POM, F & A Director, Team Leader and Country Director.
• Bachelor’s degree in business studies, humanities or related behavioral or social science field with
3 years’ of work experience in administrative field.
• Previous experience in an I/NGO environment will be an asset.
• Excellent verbal and written communication skills both in English and Nepali.
• Good judgment and ability to deal pleasantly and effectively with people.
• Strong negotiation, coordination, communication and interpersonal skills.
• Ability to work well with project staff, government counterparts and vendors.
• Ability to initiate and implement activities with minimal supervision and manage high volume work flow with multiple tasks.
• Ability to work in and with groups with both Nepalese and expatriates.
Last date to apply: September 12, 2018